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Immediate Help Required For April Membership Show

posted Feb 15, 2018, 3:08 PM by Dave Beebe   [ updated Feb 15, 2018, 3:09 PM ]
As you know, we have a member show scheduled for April 2018 at the CCC.  Because this year’s membership show falls during the first month of the next Board of Directors term (elections are at the March general meeting), the current Board is overseeing this event. There are critical positions that must be filled for this show to proceed as planned.  

Overall Show Coordination: We need one or preferably two members to co-chair the overall coordination of the show. You don’t have to do all of the work, just make sure that all of the volunteers are on track. 

- Meet with Carrollwood Cultural Center curator to confirm dates and milestones. 

- Create the teams needed, each with their own lead that reports back to you.

- Determine the show’s title for advertising purposes.

- Set the entry fee for the show and number of pieces per artist (part of the budget process). 

- Submit a budget request to the Board of Directors for approval. Checks will be drafted from the Treasurer once approved.

- Coordinate with each team to insure that they are meeting their milestones and deadlines.

- Report the status back to the Board of Directors. 

- Manage team sign-in sheets to guarantee Active Member status of all participants. 

Past shows' team assignments (each team needs a leader and potentially additional volunteers) covered the following actions:

Judging and Awards Team:

- Arrange for a qualified, non-member judge (honorarium of $100).

- Detemine the awards categories and criteria. Order ribbons and submit cash award recommendations as part of the show’s approved budget. 
- Determine participation levels for planned categories or roll-up into another category. 

- Solicit donations for awards; gift cards, art supplies and/or classes.

- Collect judge’s notes for awards presentations during the reception.

Opening Reception Team: (We do have one volunteer, but we do need 2 or 3 more)

- Reception planning for food, beverage, entertainment and submit anticipated expenses to the Board as part of the overall budget. 

- Arrange for beverage company (CCC recommended vendors).

- Consider donations from local restaurants and suppliers. 

As of this writing, we have enough volunteers for the IntakeOuttake and Installation Teams

If everyone steps up, the amount of work needed from an individual volunteer is small and we'll have another great show for our efforts. Remember, this is your chance to earn your Active Member status for the year. 

If you have a suggestion for the show title please submit your idea. If you've not yet renewed your membership, please bring a check made out to North Tampa Arts League to the next meeting on Thursday, 2/22 at the LEC, 9704 North Boulevard, Tampa FL 33612, from 7pm - 9pm. NTAL Member, Diane Harm will lead a demonstration of colored pencil materials and techniques. If you can't attend the meeting, please send your check to  NTAL, 16057 Tampa Palms Blvd West, #108, Tampa, FL  33647-2001. 

Thanks to you all for volunteering!  

Pat Beebe, acting 2nd VP, Programs and Events